Meetings & EventsTwelve chairsor twelve hundred.

Meeting rooms, event venues, gala dinners and congresses, with the hotels, transfers and people around them, under one plan and one contact.

Plan an event How it works

The room is the easy part.

What people remember is everything around it: how they arrived, where they slept, whether the coffee was hot at eight. We plan all of it together.

Choose the size of the room

The work changes with the number of guests. Here is what we take on at three sizes.

A private room that does not feel like a hotel, and a dinner afterwards where nobody can overhear.

  • The room

    A boardroom in a hotel, a private dining room or a yalı on the water, booked for the whole day.

  • Travel

    Flights, fast-track and a car for each guest, timed to their own arrival.

  • Discretion

    Names kept off screens and lists. Staff briefed on what not to say.

  • The evening

    A table booked, the menu agreed, the cars outside when the last guest stands up.

Also within Events

Trade Fairs

Exhibiting in Istanbul or elsewhere in Türkiye: the stand and its build, rooms near the venue, daily cars and interpreters, counted back from the opening morning.

Explore

A gala evening, hour by hour

An example of the run-of-show we write for every event. Everyone on the team works from the same page.

A conference hall with rows of chairs facing the stage
  1. 15:00

    Final walk-through

    Light, sound and the seating plan checked in the room, with the venue manager beside us.

  2. 18:30

    Cars leave the hotels

    Every guest is collected at a set time. The desk knows who is in which car.

  3. 19:15

    Arrivals

    Coats taken, names checked quietly, tea, coffee and sherbet served before the first speech.

  4. 20:00

    Dinner is served

    Courses timed to the programme, not the other way round.

  5. 22:30

    Music

    The room changes for the second half of the evening, without anyone noticing it happen.

  6. 00:30

    The last car

    Nobody waits outside. The last guest is home before the team leaves the room.

Requests we know well

Examples. Every plan is made to measure.

  • A Bosphorus yalıA board meeting by the waterTwelve directors, one day, no hotel lobby. Lunch on the terrace and cars to three airports.Meeting
  • IstanbulA product launchA venue with a view, a stage for the reveal, and press and guests looked after separately.Event
  • AntalyaAn incentive weekendA sales team flown in, a resort to themselves, and one evening they will talk about all year.Incentive

The Formula 1 Turkish Grand Prix returns to Istanbul Park, 1–3 October 2027. Plan the weekend

How it works for events

Three steps to the day itself.

  1. The brief

    Numbers, dates, the purpose of the day and the tone you want it to have.

  2. Venues and a plan

    A shortlist of venues seen by us, a draft programme and a clear quote.

  3. We run it

    On site from set-up to the last car, with one person responsible throughout.

Questions

How early should we start?

For a meeting, a few weeks is often enough. For a gala or a congress, the earlier the better: the best venues and hotel blocks go first.

Do you work with our own agency or production team?

Yes. We can take on the whole event, or only the parts you hand to us: hotels, transport, or the guests' travel.

Can you organise events outside Istanbul?

Yes, across Türkiye and in the Gulf, the Levant, North Africa, Georgia, Cyprus, London, Austria and Australia.

How is it priced?

Each event is quoted on its scope, line by line, before anything is confirmed.

Give us a date and a number.

How many guests, roughly when, and what the event is for. We will come back with venues and a plan.

Plan an event

Or write to us info@megisconcierge.com